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Administrative Assistant

Opportunity
Our client is seeking an experienced Administrative Assistant. The selected candidate will directly report to the Plant Manager, it will also support other key personnel at the facility. This position is responsible for the overall administrative support, which includes office management, procedures and document support, payroll, time and vendor management using SAP, filing of permits and regulatory documents, and, other support as outlined below.
Responsibilities
Vendor Management - Purchase orders, invoice processing and confirmation using SAP
Onsite HR support:
Coordinate interviews, pre/post employment physicals and on-boarding
Maintain weekly time reporting, vacation and employee sick time
Maintain / update emergency contact lists, employee information folders, filing, etc.
Maintain personnel training requirements / records via Air Products LSO system
Office Management:
Order supplies via Air Products Direct Buyer
Coordinate travel via Air Products Travel System
Upkeep of the office areas and supervision of the cleaning staff
Support facilitation during site visits and audits by customers, auditors and other AP personnel
Support document and procedure reviews via eMOC system
Actively participate in company's safety and employee value program
File and maintain regulatory documents such as OSHA logs, permits, fees, etc.
Correspondences with other support departments at the corporate
Support with Community Outreach efforts
Other support as and when needed by the Plant Manager and other key personnel
Qualifications
o High school diploma / GED
o 3-5 years of related experience
o Experience using Microsoft Word, Excel, Power Point, and be familiar with internet and e-mail usage
o Strong communication skills (verbal and written)
o Must have a professional and a positive attitude, be punctual daily, a team player and be able to work independently with minimal supervision
Other Preferred Qualifications/Requirements:
o Familiarity with SAP, Document Control and Management of Change (MOC) systems
Apply
Assignment hours: 8:30 am - 5:00 pm (with a half hour lunch break) Pay 12.00 per hr.
Six month assignment with the possibility to becoming a direct hire.


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